DEPARTMENT OF HIGHER EDUCATION , HARYANA

DEPARTMENT OF HIGHER EDUCATION , HARYANA


PROJECT: Online Admission

About the Client :

The aim of the Department of Higher Education, Haryana is to make Haryana a knowledge-based community by fueling its Higher Education landscape to respond to both local and global challenges, to create a culture of quality and excellence at the individual and institutional level in all aspects of Higher Education and to encourage highest standards in research and publication. Their focus is to integrate university education with the larger sociological development of the State by building a tie between secondary schools and universities.

Statistics of the Project :

5,59,883
Total number of applications

1,58,738
Total number of admissions

1,75,945
Total number of students promoted

147
Number of Government Colleges

88
Number of Aided
Colleges

80
Number of Self-Financed Colleges

Technology Stack :

  • LEMP (Linux / nGinx/MySQL/PHP) Stack

Overview :

A comprehensive and robust web based solution designed to automate the admissions process in educational institutes covering all important milestones from Registration, generation of Merit List, Enrolment of eligible candidates and Online Fee payment. The Solution is available for one institution or a group of institutions with standardized procedures and centralised database.

Challenges Faced :

Benifits :

To the Department :

  • Digitally empowered paper free admissions
  • Paperless Prospectus
  • Elimination of dependency on Colleges for Information
  • Transparency in the entire functional system of the department
  • Role based authorized access
  • Access to Instant Customizable Real Time Reports
  • Access to Centralized Database for all colleges

To the College :

  • Free Online Prospectus for all colleges with infrastructure and Course Details
  • Online Submission of Application form for UG and PG Courses running in 110 Govt. colleges in Haryana
  • Structured data of applicants for different courses
  • Standardized procedures for application to all colleges
  • Combined Merit List
  • Document Verification and Auto Merit List generation.
  • No queues for Prospectus, Form Submission, Fee Payment
  • Real Time Student Admission Monitoring & Tracking.
  • Facility for colleges to login and manage the records of the applicants.
  • Online Fee Payment Facility : E-challan, Net banking through Bill desk & cash at SBOP counters
  • SMS Alert system
  • Helpdesk

To the Student :

  • Allows candidates / students to fill application form at their convenient time in a comfortable environment.
  • Free Online Prospectus for all colleges with infrastructure and Course Details
  • Candidates don’t need to stand in long queues to get their queries answered and to get application form.
  • Combined Merit List
  • SMS Alert system
  • Helpdesk
  • Online Fee Payment Facility : E-challan, Net banking through Billdesk & cash at SBOP counters.

Modules Implemented :

Online Registration

Online Registration

Interactive admission form for students to apply in various colleges/ courses. On successful registration, the applicant is provided with username and password. Complete information of student is captured in three easy steps. Personal Information, Qualification and Course Combination for further use and student can print his/her acknowledgement.

Verification Process

Verification Process

After successful registration, students submit the acknowledgement in respective college along with required documents for verification. The colleges proceed with the scrutiny of submitted forms and mark the weightage as per criteria.

Merit List Generation

Merit List Generation

In the process of Merit list, 3 merit lists are generated category wise for all the verified students on respective dates issued by concerned universities. Number of seats automatically bifurcate category wise as per allotted seats in particular courses.

E-Challan & Roll Number Generation

E-Challan & Roll Number Generationt

E-challan is generated by the concerned college at the time of counselling. Student can deposit his/her fees after generation of e-challan by concerned college. Fee can be deposited in selected bank by department or through internet banking, Debit/Credit Card. After successful submission of fees, an auto generated roll no. is allotted to the students.

MIS Reporting

MIS Reporting

Colleges and department can easily generate various kinds of application reports like Cashbook, student summary and so on for official use. Colleges generate RR,CR, etc. through this.

SMS and Email Alerts

SMS and Email Alerts

Admission System electronically notifies candidates about the outcome of the admission through SMS and EMail alerts. It lets you know about each and every step of your admission process in detail.