DEPARTMENT OF HIGHER EDUCATION , HARYANA

DEPARTMENT OF HIGHER EDUCATION , HARYANA


PROJECT: ERP

About the Client :

The aim of the Department of Higher Education, Haryana is to make Haryana a knowledge-based community by fuelling its Higher Education landscape to respond to both local and global challenges, to create a culture of quality and excellence at the individual and institutional level in all aspects of Higher Education and to encourage highest standards in research and publication. Their focus is to integrate university education with the larger sociological development of the State by building a tie between secondary schools and universities.

About the Project :

The ERP has been designed to cater to the requirements of the colleges for a robust database and MIS reporting for all the students, existing and alumni. Right from admission to fee, scholarship, examination and evaluation, complaints and grievances, placement, employee and asset management are done through a very user-friendly interface. The ERP ensures that there is minimum data entry and the records of all students and employees are safe at all times.

Statistics of Colleges using ERP :

147
Number of Government Colleges

88
Number of Aided
Colleges

80
Number of Self-Financed Colleges

103
Others

Technology Stack :

  • LEMP (Linux / nGinx/MySQL/PHP) Stack

Challenges Faced :


Benefits :

To The Candidates :

  • A very intuitive and smooth registration process without any hassle of being physically present.
  • Each participating candidate is intimated about his/her application status through SMS / e-mail alert.
  • Candidates can apply online, pay the fee online, and check scholarship schemes, access to attendance records, timetable, and assignments over the portal.
  • Receive automated confirmation receipt for application/payment.

To The Client :

  • Customized and Centralized online system.
  • Simplification of administrative process from online admissions to registration and result processing.
  • Integration of all the departments of a University making it easier to monitor, track and evaluate the efficiency of each function and department, down to the smallest official.
  • Management and processing of large amounts of information in real-time for faster decision making.
  • Generation of flexible reports to get insights of students or employees life cycle.
  • MIS Reports for real-time information accessibility at higher level helping an effective control and monitoring at various ITI.

Modules Implemented :

Web Portal

Web Portal

  • Bring transparency in Admission Process
  • Anytime, anywhere availability of data
  • Integrated and co-related database for all Colleges, Employees and Students
  • Role based authorized access
  • Profile for Colleges, Employees and Students.
  • Dashboard for Quick Information retrieval.
  • Real Time Student Admission Monitoring & Tracking.
  • Search & Locate Colleges.

Online Admission

Online Admission

  • Online Counseling Web Portal.
  • Provision for inviting online applications.
  • Allotment of trades & ITIs to applicants as per merit position based on seat availability.
  • Integration of multiple payment modes.
  • Application status notification through SMS/e-mail

Fee Management & Accounting

Fee Management & Accounting

  • Complete automation of Fees Management Process.
  • Integration of Online Payment System.
  • Tracking of fee collection, students fee payments and receipts/refund fees.
  • Alerts on mobile APP.

Human Resource Management

Human Resource Management

  • Employee data available on single dashboard.
  • Access to employee complete service book such as Joining/ Posting, Transfer, Promotion, Training, Suspension, Service Book, etc.
  • Attendance and Leave Tracking and Management.

Complaints And Grievances

Complaints And Grievances

  • Provision to students to record complaints/ Grievances.
  • Complaint includes complaint id, complaint description, detailed description of complaint and nature of complaint.
  • All complaints addressed to designated Nodal Grievances officer/Chairperson.

Scholarship Management

Scholarship Management

  • Online applications for scholarship.
  • Real time ITI wise scholarship application/disbursement/pending statistics.
  • Online disbursement of scholarship to the selected candidates.

Student Information Management

Student Information Management

  • Add/ edit/ delete individual student as and when approved by authorities.
  • Student dashboard:Attendance Records, Timetable, Examination Schedules, Results, Events and important Notifications/Circulars.
  • Enhanced Student Teachers Interaction

Exam Management

Exam Management

  • Pre and Post Conduct Procedure of Examination
  • Exam Management and Course Management.
  • Various reports.

Placement Management

Placement Management

  • Job Postings from various companies posted on portal.
  • Students can check the eligibility criteria, list of shortlisted and selected candidates for campus drive from the portal.